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We are well aware of the fact that the majority of vendors and contractors that service the homeowner associations we manage are not huge companies. Accordingly, our policy is to make certain we pay all approved vendor and contractor invoices weekly. Our goal is to maintain good relationships with the people that service our clients.…

Coast Management of California recommends the purchase of earthquake insurance. While most boards have the authority to decide whether to purchase earthquake insurance, it is wise for boards who have such authority to permit the overall membership an opportunity to vote on this important issue unless the board decides to acquire such coverage. If a…

Some of our HOA management company competitors “ask” that all of the contractors and vendors that do business with their HOA clients pay the management company a fee to be recommended by them as a preferred contractor or vendor. Without paying, they are not recommended. We believe this is a form of economic extortion that…

Homeowners should be aware that roofs cannot be patched or repaired while wet because roofing adhesive will not adhere to anything that is wet. In addition, tarps cannot be placed on roofs if it is raining, or the roof is very wet due to the danger involved. It is for this reason that preventative maintenance…

The bylaws of common interest developments in California set forth the requirements for holding the election of directors. In most cases, associations are required to hold elections for board members once each year at a specified time. In accordance with the California Corporations Code, if a board fails to hold an election for 60 days…

The rights and powers differ substantially and are summarized as follows: Rights and Powers of HOAs and HOA Members.

At the first signs of mice or rats, property supervisors should recommend that a board hire a professional rodent proofing and clean-up contractor or handyman to seal any potential entry points into buildings. Rats and mice can destroy insulation, plastic, electrical wiring, and PVC pipes, while spreading serious bacterial diseases such as plague. Even when…

Coast Management of California has a library of attorney approved Operating Rules that can be made available to your association for a minimum cost. The proposed operating rules must be approved by the board at a noticed, open meeting. Please call Michael Chulak for information. See: Adopting and Amending Operating Rules.

From time to time real estate agents who are representing a buyer will call the management company to inquire about something that requires an interpretation of the CC&Rs. When this takes place, the appropriate thing for the management company to do is to advise the caller that he or she needs to read the CC&Rs…

The installation of hard surface flooring by owners of condominiums, above another unit, is likely to create a sound or noise problem if the installation is not done correctly. It is recommended that associations amend their CC&Rs to require a minimum IIC rating of IIC65 (Impact Insulation Class). Such an amendment must be voted upon…